Privacy policy.
Effective Date: 11/25/2025
Bull City Robotics (“we,” “our,” or “us”) values your privacy and is committed to protecting the personal information of our students, families, volunteers, and community partners. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with us—whether through our website, registration forms, events, or communication channels.
1. Information We Collect
We collect information only as needed to provide safe, effective, and engaging robotics programs. This may include:
A. Personal Information
Student and parent/guardian names
Contact information (email, phone number, address)
Emergency contact details
Medical or allergy information (only as required for camp or event safety)
Age or date of birth (to place participants in age-appropriate programs)
B. Program & Payment Information
Registration details for camps, events, and teams
Payment and billing information (processed securely through third-party payment providers)
Consent and waiver forms
C. Website and Communication Data
Information voluntarily provided through contact forms or email sign-ups
Non-identifiable data such as browser type, IP address, and site usage analytics (to improve our services)
Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. Any other mentions in this policy exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. If you wish to be removed from receiving future communications, you can opt out by texting STOP.
2. How We Use Your Information
Your information helps us:
Register participants and communicate about programs and events
Ensure the safety and well-being of all participants
Process payments and issue receipts
Send updates, newsletters, and program announcements (only with your consent)
Comply with legal or regulatory requirements
We do not sell or share your personal information with outside organizations for marketing purposes.
3. How We Share Information
We may share limited information with:
Program partners (such as FIRST® or affiliated robotics organizations) only as necessary for team or event registration.
Service providers who help us manage registration, communications, or payments — all of whom are bound by confidentiality agreements.
Emergency personnel or relevant parties in case of a health or safety concern.
4. Data Security
We use appropriate administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, or misuse. Access to personal data is restricted to staff and volunteers who need it to perform their duties.
5. Retention and Deletion
We keep your information only as long as necessary to provide services, meet legal requirements, or maintain accurate program records. You may request deletion or correction of your information at any time by contacting us.
6. Youth Privacy
Bull City Robotics takes child privacy seriously.
We collect children’s information only after a parent or guardian has authorized us to do so.
We do not knowingly collect or post identifying information (such as full names or photos) of minors without explicit permission.
Parents or guardians may review, correct, or delete their child’s information by contacting us directly.
7. Your Rights and Choices
You have the right to:
Access, update, or correct your personal information
Opt out of email communications at any time
Request that we delete your personal data (subject to legal and safety obligations)
To make a request, email us at info@bullcityrobotics.org.
8. Updates to This Policy
We may update this policy periodically to reflect changes in our practices or legal obligations. The revised version will be posted on our website with a new effective date.
9. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at:
Bull City Robotics
Email: info@bullcityrobotics.org
Address: 36 Lansgate Court, Durham, NC 27713